Joining & In-Meeting Controls

Joining a Meeting

1. Click Join the meeting in your invite email (or a meeting card on meet.vinsi.ai).
2. Sign in, or click Create an account & join — a free VINSI account using the invited email address is required.
3. Check your camera and microphone in the lobby, then click Join now.

On a phone you may be offered the VINSI Video app — choose Open in the app or Continue in this browser. Chrome or Edge on a computer gives the full experience.

The Lobby

• Preview your camera; toggle Mic on / Muted and Camera on / Camera off.
• Choose your microphone and camera, and pick a Background.
• See who's already in the meeting and who's invited.

Waiting Room

The host, invitees, and people with the same company email domain as the host or an invitee join directly. Anyone else sees Waiting for host to admit you and joins automatically once admitted.

Hosts see "{name} wants to join the meeting" and a Waiting room panel with Admit and Deny.

Meeting Controls

The person speaking moves to the front of the grid, and a shared screen becomes the main view.

Backgrounds & Blur

Click Background and choose None, Blur, a built-in image, or one of your organization's custom backgrounds. Adjust quality settings fine-tunes blur strength and edges; tick Keep only me (hide people behind you) to hide others in the frame. Your choice is remembered for next time. The button is hidden in browsers without WebGL2 support.

Captions & Translation

Click Captions and choose Live transcript, or Translate to English, Spanish, French, German, Portuguese, Italian, Dutch, Chinese, Japanese, Korean, Arabic, Hindi, Russian, Vietnamese, or Tagalog. Captions only appear on your screen.

Chat

Send to Everyone or privately to one person. Attach images, PDFs, text, CSV, or Office files up to 10 MB with the paperclip. Chat isn't saved after the meeting — download anything you need before leaving.

Screen Share & Annotate

While someone is sharing, click Annotate for pen, arrow, rectangle, ellipse, and text tools with colors and widths. Everyone sees the drawings. Use Undo, Clear all, or Save as image, then Close annotate. The person sharing can also offer Remote control.

Pop Out

In Chrome or Edge, Pop out floats the meeting in a small always-on-top window with mic, camera, share, and leave buttons — handy while you work in other apps. It opens automatically when you switch tabs or start sharing. Close it to bring the meeting back to the tab.

Host Controls

Hosts and co-hosts get extra options:

• Participants — mute a microphone, stop a camera, Mute everyone, admit waiting guests, and See attendance (join and leave times).
• Make host — hand host controls to someone else (host only).
• Controls — turn reactions, throw items, and arcade games on or off for everyone (host).
• Record and AI summary — see Recording & AI Summaries.

Breakout Rooms

1. Click Breakouts.
2. Set the number of rooms, rename them, and Auto-distribute or Assign people.
3. Optionally set Auto-close after minutes, then click Open rooms.

While rooms are open you can Join any room, Message all rooms, and Close all rooms. Participants can click Ask for help to flag the host.

Leaving & Ending

Click Leave. Hosts and co-hosts choose End meeting for everyone (also stops recording) or Leave (meeting continues). If you refresh the page by accident, you rejoin automatically with the same camera, mic, and background.

Troubleshooting