VINSI VIDEO MEETINGSScheduling

VINSI Meet: Scheduling Meetings

Video meetings for your team and customers — schedule, send invites, and join from any browser.

Created: September 16, 2026

Updated: September 29, 2026

Overview

VINSI Meet lives at meet.vinsi.ai and in CRM → Admin → Team Settings → Video Meetings. Meetings support up to 50 people, screen sharing, chat, backgrounds, recording, AI summaries, and remote control.

Who Can Create Meetings

Creating meetings requires a VINSI Meet subscription ($14.99/month) or an organization support plan. Anyone with a free VINSI account can join meetings they're invited to. Without a plan, /meet shows Subscribe — $14.99/mo.

The Meet Home Page

New Meeting, Join, and Schedule buttons.
Your meetings for the day — use the arrows or Today, or click the date to switch to week or month view. Click a meeting card to join it.
Your Google or Outlook events alongside VINSI meetings, once your calendar is connected.
The avatar menu: Recordings, Integrations, Billing, Notifications, Settings.

Click Allow notifications to get a desktop reminder about 5 minutes before each meeting.

Schedule a Meeting

Click New Meeting (starts at the next hour) or Schedule and pick a day.
Enter a title in Add title.
Set the date, start, and end time (shown in your time zone).
Type names or emails of people to invite — teammates and CRM contacts are suggested. Press Enter or comma to add each one. Tick co-host to let someone mute, admit, and record.
Optionally add notes — they're included in the invite email.
Click Save.

If the time overlaps another of your meetings you'll see a heads-up, but you can still save.

Meeting Settings

Setting	Default	What it does
Auto-record meeting	Off	Starts recording when the host joins.
Participants join muted	Off	Everyone except the host starts with the mic off.
Enable Reactions	On	Emoji reactions; choose which emojis are allowed.
Enable Throw Items	On	Playful items (confetti, balloons…) thrown at video tiles.
Enable Arcade Games	On	Quick multiplayer games for team meetings.

The host can also change these in the lobby or during the meeting with Controls.

How Invites Are Sent

Every invitee gets their own personal join link by email.

Calendar connected: the meeting is added to your Google or Outlook calendar with invitees as attendees, so RSVPs come back to you. Moving or renaming the meeting in VINSI updates the calendar event.
No calendar connected: VINSI emails "{Host} invited you to a video meeting" with Join the meeting, Add to Google Calendar, and a meeting.ics file for Outlook and Apple Calendar.
Everyone gets a Starting soon reminder email about 15 minutes before the start.

Invites are sent from your organization's email account — set one up under Email Settings first. Links for a scheduled meeting expire 24 hours after it ends.

Which Organization Invites Come From

If you belong to more than one organization, the one shown in the meet.vinsi.ai header decides which organization each meeting belongs to — and that controls the calendar account the invite is sent from, the name invitees see, and where the meeting is listed afterwards.

To change it:

Go to meet.vinsi.ai.
Click the organization name in the header, next to Video Meetings.
Pick the organization under Create meetings in.

The choice is saved to your account, so it stays put until you change it again. It applies to every new meeting you create — from the Meet page, the CRM, and the VINSI Meet add-on in Google Calendar.

If you manage several customers, set this before you schedule. Switching organization elsewhere in the dashboard — to look at a customer's tickets or phone numbers, say — used to change where your next meeting went, so invites could go out from the wrong customer's calendar and branding. The header choice is now what decides it, and browsing another organization no longer changes it.

Only organizations you are a member of are listed. Meetings already created keep the organization they were created with — changing this setting doesn't move them.

Connect Your Calendar

Go to avatar menu → Integrations and click Connect on Google Calendar or Outlook Calendar. This is the same connection used by the CRM.

Edit, Copy Link & Delete

Open a meeting card's ⋮ menu:

Edit — change details, add or remove invitees, and toggle co-hosts. Only new people are emailed.
Copy meeting link — copies your join link.
Summary / Recording — see Recording & AI Summaries.
Delete — removes the meeting; invite links stop working. This can't be undone.

Only the meeting's host can edit or delete it.

Meetings in the CRM

In CRM → Admin → Team Settings → Video Meetings, enter a Meeting Title, optional date and time, and emails, then click Create & Send Invites. Leave the date empty for an Anytime meeting whose link never expires. The table lists meetings with Join, Summary, Recording, Edit, and Delete.

A contact's record has a Video Meetings tab listing meetings with that contact, including recordings and summaries.

Custom Backgrounds

Under Custom Backgrounds on the Meet home page (or the CRM panel), click Upload Background to add a PNG, JPG, or WEBP up to 2 MB. Uploads are available to everyone in your organization.

Billing

Avatar menu → Billing shows your subscription, renewal date, and invoices. Cancel subscription keeps access until the end of the billing period.